Bids/RFP Process

Formal Bids

Formal bids are for construction projects greater than $15,000. 

Process:

• Advertising of Invitation for Bid at RFP School Watch and District website 

  • Formal Bids

  • Informal Bids

• Release of bid packages through ARC:

  • RFP - Bid Services

• Mandatory pre-bid conference and walk 

• Submission of all forms required by the Invitation for Bid and Instructions to Bidders prior to the bid opening deadline

Requirements for contracting with the Willow Creek Elementary School District:  

• Correct and valid contractors licenses for prime contractor and subcontractors

• Correct and complete submission of Identification and Listing of Prime Contractor and Subcontractors form

• Payment insurance certificates

• Payment of prevailing wage rates

Work should not begin until a fully executed contract is in place.  

Insurance Certificates

Original certificates of insurance with California insurance companies are mandatory:

• General liability limits should be $1,000,000 (Occurrence Form CG0001).

• Automobile liability limits should be $1,000,000 (ISO from CA 0001, Code 1).

• Professional liability limits should be $ 1,000,000 (for professional services only) (N/A for construction contracts)

• Worker's compensation coverage limits should be $1,000,000 (as required by the State of California and Employer's Liability Coverage)

• Builder's risk to name the district as loss payee at 100% of contract amount for all construction contracts greater than $5 million.

• Name Willow Creek Elementary School District, its board, officers, and employees as "additional insured" on the General Liability and Automobile Liability by Endorsement on separate form; provide with certificate specifying the Willow Creek Elementary School District is noticed by the company as an "additional insured" entitled to a 30-day written, mailed notice

• Email a .PDF of the original certificate to Willow Creek Elementary School District,  5321 York Rd., Montague, CA 96064

• Fax certificate of Insurance should  to (530) 459-3313 and mail the original certificate to Willow Creek Elementary School District, 5321 York Rd., Montague, CA 96064

• Identify the specific project and contract number in the insurance certificate description

Wage Rates

All contractors must:

• Pay the prevailing wage (see wage rates here)

• Submit certified payroll records (see Public Works Payroll Reporting form here.)

• Keep documentation of fringe benefit payments

• Maintain a daily sign in sheet with the names and trades of employees

• Post the prevailing wage rates at the job site

• Employ registered apprentices

• Visit the Labor Compliance Program Portal for more information

Informal Bids

Informal bids are for projects that cost less than $15,000. 

The contracts office maintains a database of contractors to be contacted for informal bid opportunities. To be included, please submit this information:

• Contractor's name and address  

• Contractor's telephone number  

• Contractor's facsimile number  

• Type of work contractor performs  

• Class of contractor's license(s)  

• Contractor's license number(s)

Request for Proposals (RFP)

Request for Proposals are for services by professionals, such as architects and engineers. Process:

• Advertising

• Release of RFP packages at 5321 York Rd., Montague, CA 96064

• Mandatory pre-bid conference and walk

• Submission of all forms required by the Invitation for RFP prior to the bid opening deadline

Requirements for contracting with the Willow Creek Elementary School District:

• Valid licensing 

• Original insurance certificates (see above)