Bids/RFP Process
Formal bids are for construction projects greater than $15,000.
Process:
Advertising of Invitation for Bid at RFP School Watch and District website
Formal Bids
Informal Bids
Release of bid packages through ARC:
RFP - Bid Services
Mandatory pre-bid conference and walk
Submission of all forms required by the Invitation for Bid and Instructions to Bidders prior to the bid opening deadline
Requirements for contracting with the San Francisco Unified School District:
Correct and valid contractors licenses for prime contractor and subcontractors
Correct and complete submission of Identification and Listing of Prime Contractor and Subcontractors form
Payment insurance certificates
Payment of prevailing wage rates
Work should not begin until a fully executed contract is in place.
Insurance Certificates
Original certificates of insurance with Californai insurance companies are mandatory:
General liability limits should be $1,000,000 (Occurrence Form CG0001).
Automobile liability limits should be $1,000,000 (ISO from CA 0001, Code 1).
Professional liability limits should be $ 1,000,000 (for professional services only) (N/A for construction contracts)
Worker's compensation coverage limits should be $1,000,000 (as required by the State of California and Employer's Liability Coverage)
Builder's risk to name the district as loss payee at 100% of contract amount for all construction contracts greater than $5 million.
Name San Francisco Unified School District, its board, officers, and employees as "additional insured" on the General Liability and Automobile Liability by Endorsement on separate form; provide with certificate specifying the San Francisco Unified School District is noticed by the company as an "additional insured" entitled to a 30-day written, mailed notice
Email a .PDF of the original certificate to San Francisco Unified School District, Contracts Office, 135 Van Ness Avenue, Room 208, San Francisco, CA 94102
Fax certificate of Insurance should to (415) 522-6711 and mail the original certificate to San Francisco Unified School District, Contracts Office, 135 Van Ness Avenue, Room 118, San Francisco, CA 94102
Identify the specific project and contract number in the insurance certificate description
Wage Rates
All contractors must:
Pay the prevailing wage (see wage rates here)
Submit certified payroll records (see Public Works Payroll Reporting form here.)
Keep documentation of fringe benefit payments
Maintain a daily sign in sheet with the names and trades of employees
Post the prevailing wage rates at the job site
Employ registered apprentices
Visit the Labor Compliance Program Portal for more information
Informal bids are for projects that cost less than $15,000. Process: Use SFUSD's form to solicit at least three written informal bids.
The contracts office maintains a database of contractors to be contacted for informal bid opportunities. To be included, please submit this information:
Contractor's name and address
Contractor's telephone number
Contractor's facsimile number
Type of work contractor performs
Class of contractor's license(s)
Contractor's license number(s)
Notice: The Final Draft Commmunity Profile for the New Bessie Carmichael School is available for public review in the Contracts Office.
Request for Proposals are for services by professionals, such as architects and engineers. Process:
Advertising
Release of RFP packages at 135 Van Ness Avenue
Mandatory pre-bid conference and walk
Submission of all forms required by the Invitation for RFP prior to the bid opening deadline
Requirements for contracting with the San Francisco school district:
Valid licensing
Original insurance certificates (see above)